Travel and Hotel

The workshop will take place on September 25-26th in the Holiday Inn near the new NSF site

National Science Foundation
2415 Eisenhower Avenue
Alexandria, VA 22314


Hotel website:


Booking page:


Instructions for travel reimbursement. 

Each participant will be provided up to $600 for flight and ground transportion. In addition, reimbursement for two nights of hotel at the Holiday Inn and some meal supplement will be provided. There are some paper work to be completed before and after your travel as described below. 

Before your travel:

UT Employees: Please complete a Request for Travel Authorization Form and submit it at least one week prior to the workshop. This completed form is required in order to receive reimbursement for travel expenses.  Please give your completed form to Dale Campbell in RLM 5.208 or email a scanned copy to her at

Non-UT Employees: Please complete a Payee Information Form (PIF) at least one week before the workshop begins and upload along with a photo copy of your identification to the following secure folder:

This information is required to process travel expense reimbursements. Once you have completed the PIF form and uploaded your documents, please contact Eric Hayes Patkowski: ( letting him know that your documents are uploaded. If you have trouble uploading the materials, please contact Eric. 

After your travel:

Once you have your receipts, please send all your receipts to Ms. Dale Hall at as well. Scanned copies of your receipts are acceptable. Please save all receipts including ground transportation, flight, and lodging.  In addition to meals provided at the workshop, you will be provided $41/day per diem for two days.